*In the workplace, incomplete work is not accepted. The professional experience assignments are designed to help prepare you for that environment. To earn credit, make sure you complete all elements and follow the directions exactly as written. This is a pass/fail assignment, so no partial credit is possible. Assignments that follow directions as written will be scored at a 22. Assignments that are incomplete or do not follow directions will be scored as a zero.You may use the provided Presentation Outline Sample posted in OneDrive or develop a different outline on your own.Example file name: Ed_Buchanan_Presentation_OutlineMake sure that you leave the “Comments” column blank.Use Microsoft Word or Excel only to complete your outline.Use short bullet points, rather than long paragraphs.Focus only on the key points in your Week 6 presentation; avoid discussing less important detailsRefer to the example outline posted for you in the Week 7 OneDrive folderBase your submission on the outline format in the example or create your own for this Professional ExperienceUse the proper naming convention: Your_Name_Presentation_OutlineLeave the “Comments” column blankFollow the outline guidelines aboveUpload your outline to the “Completed Outlines” folder on OneDriveSubmit your completed outline to Blackboard using the Professional Experience #4 link in the Week 7 tabBy submitting this paper, you agree: (1) that you are submitting your paper to be used and stored as part of the SafeAssign™ services in accordance with the Blackboard Privacy Policy; (2) that your institution may use your paper in accordance with your institution’s policies; and (3) that your use of SafeAssign will be without recourse against Blackboard Inc. and its affiliates. This week’s Professional Experience requires you to create a speaking outline for your upcoming presentation (Assignment #4). Steps to Complete Professional Experience Four Step one: Click on the link in the “Link to OneDrive” section above. The link will take you to a OneDrive folder titled Week 7. Review the sample outline document provided in this folder. Step two: Create an outline (Refer to the Outline Guidelines, below, for details) for your Week 8 presentation based on Week 6’s PowerPoint presentation (a video preview is available under the Week 7 tab in Blackboard). Step three: Save your file to your desktop using the following file name format: Your_Name_Presentation_Outline. Step four: After you have completed your presentation outline, upload it to the “Completed Outlines” folder on OneDrive. Step five: Submit your completed outline for your instructor’s review using the Professional Experience #4 link in the Week 7 tab in Blackboard. Outline Guidelines This is a pass/fail assignment. All elements must be completed (simulating the workplace where incomplete work is unacceptable) for credit. You cannot receive partial credit. In order to earn your points for completing this task, you must do the following:
social_media_in_the_work_place.pptx
presentation_outline_sample.xlsx
Unformatted Attachment Preview
Social media in the work place
NADIA HALEEM
ENG 315
5/11/2019
Introduction
Social media are website application that facilitates
the creation and sharing content .
In addition , social media can be referred to as
computer based technology that enables the sharing
of thoughts, and ideas through the development of
virtual network and communities.
Social media has undergone various changes as the
integration of technology increases.
Most of the business have integrated various social
media platforms in the business operation.
Social media platforms
There are various social media platform that have
been utilized in various organization in the world .
Youtube is a key tool in social media that have been
used by various organization in the workplace.
Youtube has been utilized for various purposes such
as for inspiration , for basics as well as marketing
purposes (Belosic, n.d).
Instagram, is another platform that has been
adopted greatly where more than 300 million
people are utilizing the platform for various reasons.
Social media platforms
Snap chat as a media platform is utilized by more than
100 million .
The platform has emerged as an important tool for
marketing company products through photos.
Merkat and periscope is a social media platform that
enables the broadcasting live marketing and business
operation to the world.
Product hunt is a platform that is utilized to by more
than 150, 000 users.
The plat form helps to market new tech products that
have been introduced by an organization.
Other social media platform include Facebook, twitter,
and LinkedIn.
Why employees should be allowed to utilize
social media platform
The social media platform enables employees to
improve and enhance support for their professional
connection.
The employees are able to ask various questions
related to production and hence solving various
production and marketing issues .
It helps the workers to build and strengthen
personal relationship with fellow workers .
Helps in discovering of new information and also
delivery of information.
Why employees should be allowed to utilize
social media platform
Social media enables workers to boost
organizational productivity .
Social medial in the work place enabled the manager
to improve employees recognition as well as
retention.
Enables employees to have a moment of mental
break that facilitates production and efficiency.
Enables the employee to communicate effectively
and reduce time spent in the process of searching for
someone to deliver information.
Reasons why employees should be prevented
from accessing social media
Despite the great advantages that are experienced
after allowing employees to access social media ,
there exist several reasons as to why employers are
against the event.
Some employer tend to think that social media
access leads to lost productivity .
Network security issues have increased greatly to
access of social media in the work place .
Social media has lead to increase in case of bulling
and harassment by fellow employees (Beasley,
2016)
Procedure for creating social media policy in
work place
The creation of social media policy entails a detailed
procedure that must be followed .
The step followed include gathering of team as well as
employees. Social media policy can only be formulated
by several people and not an individual.
Focus on establishing a unique culture since social
media is dynamic and keeps on changing .
The organization should consider legal ramifications
hat should entails national labor relation review board.
The formulators of various policies should separate
overall policies from site specific guidelines.
Procedure for creating social media policy in
work place
Avoid reinvention of the wheel and hence one can
combine several policies that relate to other fields.
Social media policy should also be integrated with
external regulations .
Create two policies that relate to personal benefits of
employees as well as policies that are meant of job
benefits of the organization.
Emphasizing of educating of the employees on the
policies formulated on social media (Amanda,
2012).
The last part is the review of the policy by lawyer.
Guidelines for managing social media platform
The employees should know their audience before
commenting of various questions .
Fixing of mistake and being willing to change .
Be cautious when performing various duties.
Check all details that should be published to ensure
that they in good terms depending with the
organization.
Ensure that personal and business contact are
separate.
Conclusion
In summary , social media has demonstrated great positive
impact in the workplace .
Some of the major impact include enhancing communication
as well as sharing of ideas.
In addition , social media should be governed by several
policies that must follow a given procedure when formulating
them.
There are various tips that enhance management of social
media platform in a workplace such as fixing various
mistakes.
There are various negative impacts that are associated with
application of social media platform such as reduction of
production as well as increasing insecurity cases.
Reference
Belosic, J. (n.d). 6 Social Platforms You Should Get
Familiar With, Regardless of What You Do
https://www.themuse.com/advice/6-socialplatforms-you-should-get-familiar-withregardless-of-what-you-do
Beasley, K. (2013). Should Employees Access Social
Media at Work?.
https://www.business2community.com/socialmedia/employees-access-social-media-work-0639919
Amanda, J, J. (2012). Tips for Creating a Social
Media Policy for Your Business
https://www.socialmediaexaminer.com/10-tipsfor-creating-a-social-media-policy-for-yourbusiness/
Presentation by Tony Student
Slide
Slide Title
Number
1
Social Media in the Workplace
2
Introduction
Slide Text
“Twitter is not a technology, it’s a conversation – and
it’s happening with or without you.” – Charlene Li,
author
Over 306 million active Twitter users send 500 million
Tweets daily *
3
Agenda
Social Media Primer
Five Leading Practices on Social Media
Best Buy Case Study
Closing Remarks
Questions and Answers
4
Social Media Primer
5
Five Leading Practices on Social
Media
Understand Company Policy
6
7
Personal and Professional
Interaction
An online medium for social collaboration *
It’s all about the content
Pictures
Videos
Music
Social Media can enable business
Platforms include LinkedIN, Twitter, Facebook, etc.
Understand what interactions are valuable
Avoid interactions that violate company policy
Ensure messaging is mindful of company culture
Policy and culture is organic
Community standards and etiquette
Social Media focuses on getting work done
Mix in your own personal brand
Humans want to connect with others
Keep interactions professional
Avoid uncomfortable topics
8
Public Versus Private
Communications
Understand the boundary of public vs private
spaces
Select the correct medium
Engage the appropriate audience
Information classification is key
Understand the information you have
Never share private company secrets
Never post anything that belongs to someone
else
Legal ramifications for wrongful disclosure
9
The Washington Post Test
Protect the company brand
Would you publish it in the Washington Post?
Would the post embarrass the company?
Brand damage can cause company harm
Loss of consumer confidence
Loss of revenue
Loss of jobs
10
Remember the Golden Rule
11
Best Buy Case Study
12
Best Buy Case Study
Best Buy relies heavily on social media
Best Buy’s Social Media Policy * is clear
Employees must disclose their affiliation
Employees must state that it is their opinion
Employees must not disclose company, legal, and
client information
13
Best Buy Case Study
Best Buy’s Social Media Policy * is clear
(continued)
Employees are expected to act ethically
Content with racial, ethnic, sexual, religious, and
physical disability slurs are not tolerated
Best Buy enables it’s employees to effectively
use Social Media for business
14
Closing Remarks
15
Questions and Answers
Social Media is business enabler
Have a clear Social Media Policy
Follow the five practices
Understand Company Policy
Personal and Professional Interactions
Public Versus Private Communications
The Washington Post Test
Remember the Golden Rule
Narrative
Title Slide
Hello, my name it Tony Student, I currently work as an Information Security Manager at
a financial services firm in the Washington DC Metro area and am responsible for
securing a multi-trillion dollar financial platform. Part of my responsibilities is to provide
training and awareness on topics that deal with Information Security including the use
of Social Media in the Workplace.
Social media is a powerful platform which helps connect people. According to Charlene
Li, author of Groundswell, “Twitter is not a technology, it’s a conversation – and it’s
happening with or without you.”
Consider the fact that every minute of every day roughly 5,800 tweets are posted to
the Twitterverse. This amounts to over 500 million tweets daily! That statistic definitely
echoes the sentiment of Charlene Li and is an important thing to consider when it
comes to business. Social media can become a positive part of promoting a company’s
brand and allows a business to provide supreme customer service.
For today’s agenda we are going to cover the following topics:
Social Media Primer – Which will provide insight into what social media is and its
purpose
Five Leading Practices on Social Media – Tips on the appropriate use of Social Media
Best Buy Case Study – An example of how one big box retailer sets the tone and
expectation on social media for business use
Closing Remarks – Final thoughts one how transformative social media can be for
business
Questions and Answers – To be able to provide some time to answer those burning
questions that you didn’t realize you had until you saw this material.
According to the English Oxford Living Dictionary, Social Media are “Websites and
applications that enable users to create and share content or to participate in social
networking.”
In other words, social media in an online medium for social collaboration. All said and
done, it’s all about the content that people and companies produce and publish to the
masses. The platform is an enabler for businesses to create accessibility for consumers
to producers of a product or idea.
Examples of social media platforms that you may already be familiar with include,
LinkedIN, a professional social networking site; Twitter, a microblogging site, and
Facebook which originally started out as a place for college folks to collaborate and
quickly turned into the defacto platform that connects families and businesses as well.
This next section will discuss the five leading practices on social media as it pertains to
the workplace.
Understand what the company policy is regarding social media, especially if they have a
publicly facing social media presence. A well written policy will provide detail in regards
to what the company perceives as valuable interactions and will have guidance on how
to appropriately interface with customers.
Social media is a publishing platform that the world can read, be wary of behaviors
which violate company policy. One method of doing so is by being mindful of your
company culture since it can negatively affect the brand strength should an interaction
with the customer public can result in harm in the company’s public image.
Check the policy often since both policy and company culture can change over time, for
all you know, the community standard, and etiquitte which serve as guiding principles
have to be agile enough to adjust with the tweaks that your company may make.
Social media in the context of a company is focused on getting work done. Remember
that it is supposed to be a business enabler and not a time sink. At the end of the day
the company pays you to do your job and use of this as a tool should not detract from
the company mission. You may be thinking “Oh wow, it sounds like this is more of a
killjoy or it seems boring seeing a flurry of text on the screen” Try injecting some
personality in the interactions that you have and make the experience your own.
Humans naturally want to connect with others since we are social beings. Just
remember that behind that text is another person, so be mindful of keeping your
interactions professional. Avoid topics that may prove to be awkward or uncomfortable
to others else a potential for miscommunication may occur.
It is vitally important to understand that some social interactions that occur online have
a specific target audience in which an interaction is designed to be disclosed.
When using a social media platform to publish these ideas, ensure that you pick the
appropriate medium to deliver your message. If it takes longer thjat 140 characters to
express the thought (as is the limitation set by Twitter) the alternative would be to
publish a Facebook post which enjoys longer form publications of articles.
The message should be engaging to the right audience. If your communication is
specifically for people who collect vinyl records, does it make sense to create an
interaction on a thread who’s demographic is targeting people who enjoy reading
books?
Now that you are ready to creat that post, consider whether or not that post should be
published to the whole world. Most companies have a set of confidential trade secrets
that they protect, after all that is the “secret sauce” to what makes them a market
competitor. It is important to understand the type of information that you have and
you should avoid sharing company secrets. If it doesn’t belong to you, then why would
you post it? Doing so may have definite negative legal ramifications that could be
detrimental to you or to others who get this information.
Think twice before posting, if in doubt, try using the “Washington Post Test” to help you
determine if the content is appropriate.
The basic premise is to ask yourself if the content that you had in mind to disclose to
the public would be okay if you had published it on the front page of The Washington
Post. Reading over that content, do you feel that the message could potentiall
embarass the company?
You are probably asking yourself, “Why should I care about it?” Posting an
inflammatory remark on your company’s social media presence could cause irreperable
brand damage. Damage to the brand could cause a significant loss of consumer
confidence in the product that you are selling, losing sales means a loss in revenue, loss
of that revenue means the company can’t meet their financial obligations which could
result in job cuts. If the post that you make is egregious enough, it may lead to
immediate termination and possibly civil lawsuits.
Oh wow that is a lot of talk of doom and gloom, but fear not, there is a way out of that
mire, which brings us to the final leading practice.
Remember the Golden Rule! Repeat after me: “Treat others as you would like to be
treated” it is the ultimate maxim of altruism seen throughout history and should be the
guiding principle in all your interactions on social media and in your personal life.
To achieve this end you will want to be self-aware about your interactions with others
as it is not all about you. When you are leveraging social media for business, it is to help
others with issues that they may have with a company product.
Be an active listener and pay attention to what the customer has to say. In some
instances the person on the other side of the conversation may just want to vent for
the first few moments, they do this to be heard. Acknowledge this and then find a
proactive method to manage the conversation.
Be clear in your communications, as a mis-communication can exacerbate a situation
and cause it to escalate. Rmember that social media is a double edged sword, the
interaction that your customer has with you good or bad will be just as likely to be
posted out to the world to see. You definitely don’t want to set the precedence of being
the company with crappy customer service.
Finally, you should endeavor to be respectful always, after all you want to make all
interactions with your customer base be positive ones. By providing this level of respect
to a person, you will help make them feel valued and at the same time be able to take
the coversation into a more constructive route to actually fix the issue that they may
legitimately have with the company.
This section will talk about how Best Buy manages it’s Social Media platform
Best Buy is a retailer of consumer electronics and home good with both brick and
mortar and online e-commerce site. Best Buy also services what it sells, as part of this
support structure, you can interact with Best Buy through their social media presence
on Twitter using the handle @BestBuy.
BestBuy relies heavily on social media and to facilitate good behavior on that platform
they have created a clear social media policy that applies to their employees. Some of
the highlights that come from their policy include:
Disclosing their affiliation to Best Buy – It is important that when you are acting as an
agent of the company that you let your customers know that you are a representative,
not doing so is dishonest.
State that the opinion that they post when not acting on the official BestBuy social
media account are their own opinion. The beauty of freedom of speech is that it is free,
but it is important to provide that buffer to your employer when you have a divergent
view of a certain topic.
Keep company secrets, secret. Employees are prohibited from sharing information that
they are not specifically authorized to disclose as this can cause brand damage, which
can translate into monetary damages to the company.
Act ethically, after all honesty is the best policy, it help build consumer trust in the
brand and shows the integrity of the employees that Best Buy hires.
Slurs of any kind are not tolerated at any level by Best Buy; those found in violation are
subject to disciplinary action.
Best Buy’s policy helps set the guidlines that all their employees should follow as they
are encouraging the positive interaction with customers and do so by enabling the use
of social media as part of the normal business model.
If you would like to read the full policy, it is available at the url provided in this
presentation.
We have covered a lot of material, so I wanted to leave you with these final thoughts.
As we have seen throughout this talk, social media is a definite business enabler and
can help set your company apart from the rest in the field. To do so, a business should
have a clear social media policy which informs an employee on what is acceptable when
using social media platforms on behalf of the company.
Finally we have covered over the five leading practices as it pertains to social media.
Understand the Company Policy – Those are the rules your company expects you to
follow
Personal and Professional Interactions – Use social media as a tool to get work done and
be mindful of how you interact with others
Public Versus Private Communications – Understand what is okay to post to the public
versus what you should keep secret to protect your company
The Washington Post Test – When in doubt try applying this test to see if it is
appropriate to disclose certain information
Remember the Golden Rule – Repeat after me: “Treat others as you would like to be
treated”
Each of these practice areas will help you navigate the sometimes complex waters of
social media. If you are able to master each of these areas, then the opportunities to
building a strong online brand for your company is limitles …
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